Posted on April 10, 2024

When you're planning an event, whether it’s a cozy backyard birthday or a grand wedding reception, choosing the right tables can make all the difference. From different sizes to varying styles, your choice of tables not only serves a functional purpose but also enhances the aesthetic appeal of your gathering. In this guide, we’ll explore a variety of table options that suit any event type, ensuring that your celebration is as seamless as it is memorable.

Understand Your Space

Before you dive into renting tables, take a moment to understand your venue’s space. Measure the available area and consider the flow of traffic through the event. This will help you determine the size and quantity of tables you need. No one enjoys a cramped space, so accurate measurements are key. Furthermore, think about other space requirements, such as dance floors, buffet lines, or entertainment areas. The placement of tables should facilitate an intuitive flow that allows guests to move freely and comfortably throughout the event.

Know Your Guest List

The size of your guest list significantly influences the type of tables you'll need. Larger groups might benefit from round tables that facilitate easier conversation, while smaller, intimate gatherings might do well with smaller rectangular tables. Knowing your guest count ahead of time helps in making precise decisions. It’s also important to consider the demographics of your guests. For example, elderly guests might appreciate being seated at tables that are easily accessible and not too far from facilities.

Choose the Right Shape

Rectangular Tables

Ideal for banquet-style seating, rectangular tables, like our 6’ White Folding Table, fit neatly together and are perfect for events where meals are served. They also make efficient use of space and allow for linear seating arrangements, which can be ideal for presentations and speeches.

Round Tables

Our 60" Round Folding Table is a popular choice for weddings and formal events. They foster a communal atmosphere and ensure that guests can converse easily. Round tables eliminate the "head of the table" dynamic and promote an inclusive feel among your guests, making them feel equally important.

Consider the Event Type

The nature of your event can dictate the table setup. For instance, seminars might require individual tables for note-taking and meals, whereas a family reunion might opt for fewer, larger tables to keep groups together. Corporate events may need space for laptops and promotional materials, while informal gatherings might prioritize space for food and games.

Material Matters

Depending on whether your event is indoors or outdoors, the material of your tables is an important consideration. Our tables are designed to be durable and suitable for both settings, ensuring they withstand any event conditions. Wood tables might offer a classic look, whereas plastic tables can be more versatile and easier to move.

Think About Table Accessories

Don’t forget about the details that accompany your tables. Tablecloths, centerpieces, and comfortable seating, like our White Resin Chairs, can enhance the overall look and feel of your event. Accessories not only add to the decor but can also reflect the theme of your event, from elegant and sophisticated to casual and fun.

Setup and Breakdown

Consider the logistics of setting up and breaking down the tables you rent. Ensure that the rental service provides timely delivery and pickup, which can save you a lot of stress on the day of the event. It's also worth discussing with the rental company about the setup services they offer—some might place the tables based on your floor plan, while others may require you to handle the arrangement.

Budgeting for Your Tables

Setting a budget for table rentals is crucial. With options ranging from $9 for a 6' White Folding Table to $11 for a 60" round table, choose a provider that offers competitive prices without compromising on quality. Be sure to inquire about package deals or discounts for large orders, which can provide significant savings.

Ask the Experts

If you’re unsure about what tables to choose, don’t hesitate to ask for advice from rental experts. They can provide insights based on experience with various events, guiding you to the best choices for your specific needs. Experts can also suggest setups that maximize space and enhance guest interaction based on the specifics of your event.

Review and Decide

Take the time to review all your options. Consider the pros and cons of each type of table in relation to your event specifics. Once you’ve made a decision, confirm your rental reservations well in advance to avoid any last-minute issues. This final step ensures that you have the appropriate setups ready to go, making your event planning smoother and more efficient.

Flexibility and Adaptability

In the world of event planning, being flexible and adaptable with your table choices can be a huge advantage. Sometimes, unexpected changes in guest numbers or weather conditions can impact your initial plans. Having a flexible arrangement or additional tables on standby can save the day. This section emphasizes the importance of having a backup plan and choosing a rental company that accommodates last-minute changes without hassle.

Conclusion

Choosing the right tables for your event doesn’t have to be a daunting task. With the right guidance and a bit of planning, you can find the perfect match for your needs. At AZ Event Space and Party Rentals, we pride ourselves on offering a wide range of table and chair rentals to suit any occasion. Reach out today at (623) 688-1050 to discuss you r event rental needs or to get advice from our friendly team. We’re here to help make your event a memorable success!